PIP (Personal Improvement Plan) Draft Template

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Contents of This Document:

- An employer guide on Personal Improvement Plans (PIPs)

- A template for managers to use when supporting an employee through a PIP, including examples

- A blank draft template of a Personal Improvement Plan for direct use

Summary

This document outlines key areas for improvement, action steps, the review process, and potential consequences if the required performance targets are not met.

Supporting Information

What is a PIP and why is it important?

A Performance Improvement Plan (PIP) is a formal document outlining areas where an employee’s performance is below expectations and setting clear steps for improvement. It includes specific goals, a timeline, and support to help the employee succeed.

When a PIP May Be Needed

- Missed deadlines – Consistently failing to complete tasks on time.

- Poor work quality – Frequent errors or failure to meet standards.

- Low productivity – Not meeting key performance targets.

- Attendance issues – Repeated lateness or excessive absences. (non-discriminatory).

- Failure to follow procedures – Ignoring company policies or safety guidelines.

- Communication problems – Difficulty working with colleagues or customers.

Why PIPs Matter

- Clarify expectations – Ensures employees know what needs to improve.

- Encourage development – Provides a chance to enhance skills.

- Ensure fairness – Documents concerns and actions taken.

- Protect the business – Reduces legal risks by showing support was given.

- Support success – Helps employees turn performance around.

A well-structured PIP benefits both employees and employers by promoting accountability and improvement.

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